Recording a Deed

*It is the policy of the Clerk’s Office to examine documents for recording requirements and NOT to determine its legal sufficiency. Even if a correctable defect or deficiency is discovered, the staff cannot change, alter, add to or eliminate any content of documents presented. Any changes you make before recording must be initialed. We can answer only general questions.*

Necessary Forms:

• Deed Form: A DEED IS A LEGAL FORM AND IT IS NOT SUPPLIED BY OUR OFFICE
  • You may obtain a deed through your attorney
  • Internet
  • Stationery store that sells legal forms
• RP5217
  • Click here for the RP5217 on the NYS website
• TP584
  • Click here for the TP584 on the NYS website
  • Available at the County Clerk’s Office
• •Community Preservation Form – Warwick Residents Only
  • Contact the Town of Warwick at 845-986-1120

Check List for Recording Documents & Avoiding Rejections:

• Grantor/Transferor/Seller is the same.
• Grantee/Transferee/Buyer is the same.
• Deed must be completed with names and address of  Grantor(s) & Grantee(s)
• Grantor(s) must be properly acknowledged by a notary public
• All signatures must be original.
• Please submit the original documents, dated and signed. No photocopies.
• The deed must include a legal description of the property including: state, county town and village. This may be found on a previous deed.
• Page sizes are 8 ½ x 11 or 8 ½ x 14
• Minimum size for type is 8 points
• Documents must be legible for our Optical Imaging System. Use black ink on white paper, no contrast or colors. Any portion of the document that is not legible will be cause for rejection. Absolutely no taping or white out tape over any written text.
• Signatures and acknowledgement must match (i.e. if using an initial or a.k.a. it must be used throughout the entire document and any accompanying paperwork)
• Any and all attachments, schedules, riders, or exhibits must be referenced as attached and marked as such.
• Recording fees may be paid by check, cash, or money order.  Personal checks up to $250. Any other checks from attorneys or title companies or other companies over $10,000 must be certified or money order. All checks are made payable to the ORANGE COUNTY CLERK